TechnologyTips

=Technology Tips=

Tip #9: Change Default Font & Spacing in Word 2007
Because each user is unique, different people use different styles when working on documents. The default font for Word 2007 is Calibri, but you may prefer another font. The default line spacing is increased slightly in Word 2007, but you may prefer less space. Also, Word 2007 automatically adds an extra space between paragraphs, but you might not want that extra space. Watch this video to see how to quickly change these default styles.

Tip #8: Formatting Keyboard Shortcuts
The following keyboard shortcuts will work with any Microsoft programs (such as Word, PowerPoint, Excel, etc.), plus many other programs as well. Set line spacing for selected text.
 * CTRL+U: Underline
 * CTRL+B: Bold
 * CTRL+I: Italic
 * CTRL+1: Single space lines
 * CTRL+5: Set 1.5 line spacing
 * CTRL+2: Double space lines

Tip #7: Quick Navigation Shortcuts
The following keyboard shortcuts will work with any Microsoft programs (such as Word, PowerPoint, Excel, etc.), plus many other programs as well.
 * CTRL + Y: Redo
 * CTRL + S: Save
 * CTRL + P: Print Active File
 * CTRL + F4: Exit - Closes the Program

Tip #6: Fast Formatting
One of my favorite hidden gems is the Format Painter. This Paintbrush icon should appear by default on the standard toolbar. To add it to the toolbar, go to **Tools** | **Commands**, navigate to **Format**, and drag the Paintbrush icon to a toolbar.

When you click on this icon, Format Painter copies the text formatting of the area where the cursor is located. If you select an entire paragraph or cell and then click on the icon, Format Painter will also copy the paragraph or cell formatting. You can then "paint" the copied formatting into other parts of the document by simply highlighting text.

By **double-clicking on the Format Painter icon**, you can apply the copied formatting repeatedly until you press Esc.

Tip #5: Zoom in and out
You can use the scroll button on your mouse to zoom in and out of documents (Word, PowerPoint, etc.) quickly. Just hold down the **Ctrl** key and roll the scroll wheel forward to get a closer view of the document, or roll it back to shrink it.

Tip #4: Be quick and reuse with Quick Parts
Quick Parts is a feature that’s found in Outlook 2007 and Microsoft Word (consider it Auto Text in a new avatar). If you use blocks of text, links, or images repeatedly in your emails, then Quick Parts can save you a lot of typing. Here’s how…
 * Open a new email window.
 * Type in or insert the commonly used content.
 * Select (highlight) the content and click on the **Insert** tab. Select **Quick Parts** from the **Text** tab of the **Insert** ribbon.
 * The content gets saved as a new building block. You can give it a new descriptive name and put it in a category.
 * Use the block of content in any new email by clicking on **Insert – Quick Parts**. A small preview window opens up for you to choose between the saved quick parts.

Tip #3: Outlook - Color your categories
To organize your categories in Outlook 2007, open a new appointment, click the Categorize (four color square) icon on the toolbar to see a list of category names and colors.

Click All Categories and you can rename the categories and add additional ones, if desired. You can also apply a shortcut key to a category, allowing you to allocate it to an item with a single click.

Create categories to identify items that are important to you and develop a habit of applying them to important emails and calendar items. These category colors are not only highly visible on the screen but you can sort items in order by category — for example, in the To Do bar to group like tasks together for easier management.

**Tip #2: Keyboard Shortcuts**
The following keyboard shortcuts will work with any Microsoft programs (such as Word, PowerPoint, Excel, etc.), plus many other programs as well.
 * CTRL+C: Copy
 * CTRL+X: Cut
 * CTRL+V: Paste
 * CTRL+Z: Undo
 * CTRL+A: Select all the items in the current window

**Tip #1: Using CTRL+K in Outlook**
When sending an email, type the first 3 - 4 letters of the last or first name in the **To** field. Then press CTRL+K to access the **Check Names** pop-up window. The Check Names pop-up will provide you with a list of potential Outlook Addresses.